Sponsor Automation
AI writes a personal email to every potential sponsor — from their website and your shared history — sends it from your mailbox, reads the replies, and hands the willing ones to you.
Emails written from their website
For each company, Bookitive reads their website and your history together — last year's gift, the year before's — and drafts an email that sounds like you wrote it after an hour of research. You review, edit or regenerate; nothing sends without you.
- Personalized from their site and your shared history
- Every draft editable before it goes out
- Sent from your own mailbox, paced like a human
Replies read themselves
Bookitive watches your mailbox for answers, matches each reply to its campaign, and classifies it. Interested sponsors are forwarded straight to you with full context — the deal itself stays human.
- Replies matched to campaigns automatically
- AI triage: interested, declined or unclear
- Willing sponsors land in your inbox for the handshake
One book for every year
Sponsors live at the organization, not in one event's spreadsheet: contacts, giving history per event, deal status, in-kind gifts. Next season starts with relationships, not a cold list.
- Giving history per event, year after year
- Deal tracking from first contact to fulfilled
- CSV import brings old spreadsheets in — history included
From list to signed sponsors
Fill the book
Import last year's spreadsheet or add companies by hand — history and contacts included.
AI drafts, you approve
Each company gets a personalized draft. Edit what you like, then send — paced, from your mailbox.
You close the willing ones
Replies are triaged automatically; interested sponsors are forwarded to you to finish the deal.
The whole outreach machine
Everything between "we need sponsors" and "the wine arrived" — minus the copy-pasting.
- Organization-wide sponsor book
- CSV import with giving history
- AI drafts from website + history
- Editable drafts — nothing sends unseen
- Paced sending from your own mailbox
- Automatic reply detection and triage
- Interested replies forwarded to you
- Per-event deals and in-kind gifts
Common questions
What organizers ask before their first campaign. Missing an answer? Ask us via the demo form.
Do the emails come from Bookitive or from me?
From you. You connect your own mailbox, and emails go out under your name, paced over your chosen hours — so replies land in a real inbox and sponsors talk to a real person.
Can I edit what the AI writes?
Yes — every draft is editable, and you can regenerate it or rewrite the campaign prompt entirely. Nothing is sent without your approval.
How does Bookitive know a sponsor replied?
It watches the same mailbox the campaign sent from and matches replies to the original emails. Each reply is classified — interested, declined or unclear — and the interesting ones are forwarded to you.
What happens after a sponsor says yes?
The handoff is yours: the reply lands in your inbox with full context, and you track the deal in the sponsor book — status, agreed gift, pickup, done.
Let AI do the first hello
Import your sponsor list today and send a campaign that sounds like you. No credit card required.